Checklist: What do you need to arrange as treasurer in July?

Time to get your club ready for the new season

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July may seem like a quiet month within the association, but for treasurers, this is just the time to make important preparations. With the new sports season coming up, it is essential to have the financial basis in order. Not only does this prevent last-minute stress in August or September, you also create peace and overview for yourself and your board.

By making smart choices and automating processes where possible, you can save a lot of time. This checklist helps you do that and ensures that you don't miss important steps.

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The checklist

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1. Prepare the annual budget
Make an overview of all expected income (contributions, subsidies, sponsorship) and expenses (equipment, field rentals, trainers). Work with realistic estimates and make room for unforeseen costs.

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2. Check and update the membership administration
Make sure all members' details are up to date. Check email addresses and membership statuses, among other things. An error in the basic administration leads to errors in billing and communication.

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3. Determine contribution amounts and collection dates
Record what each member type pays and when the amounts are collected. Choose logical collection times (e.g. late July or early August) so that the cash position remains in order.

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4. Set up the payment process smartly
Use a reliable system that makes payments automatic and structured. Whether you opt for direct debit, payment links or other methods: a good setup prevents errors, saves time and increases the chance of timely payments.

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5. Transfer or absence plan
Are you on vacation or is there a change of board soon? Then ensure a clear transfer of responsibilities and give any backups access to necessary systems or information.

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6. Prepare communication to members
Inform members in time about the contribution and collection dates. Good communication prevents questions and frustration afterwards. Consider a personalized email or newsletter.

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Would you like to know more about how you, as treasurer, can save time and prevent unnecessary work?

Read about our administrative services and/or get in touch for more information and an informal conversation via this link.

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