NIKKI-Admin
Many associations run on spreadsheets and well-intentioned improvisation. Nikki admin brings everything together: members, invoices and payments in one effortless system. We are not a cold software supplier, but a partner that puts things in order structurally.

Effortless administration,
more time for the club
Nikki admin changes that. No more fragmentation, no more errors or lost documents. However, overview, control and time savings. We bring everything together: members, invoices, payments, reports. Fully integrated and supported by people who understand your practice. Not as a software supplier, but as a partner who structurally puts things in order so that you can build instead of keeping track.
A strong club starts with an overview. Nikki admin makes sure you have that every day.

How does it work?
With Nikki admin, you finally have an overview and control over your association's financial administration. Everything you need, from members and payments to invoices and reports — is central, so you can save time and energy for the club and members. No hassles, no surprises, just structure and peace.
Everything centrally organized
Members, invoices, payments and reports are in one structured system. No more separate Excel files or duplicate entries.
Purchase invoices professionally processed
Depending on the size of your association, we process the purchase invoices and ensure that everything is booked correctly.
Real-time financial insight
Directors immediately see how the association is doing. No surprises afterwards.
Annual Report and financial reporting
From basic overview to comprehensive reporting — appropriate to the size of your club.
All packages at a glance
Find out which Nikki admin package suits your association. Clear, organized and without surprises.
€
per month
Basics
For smaller associations with a clear administration, with a limited number of purchase invoices.
€
per month
Standard
Everything on a package basis, for medium-sized associations, extra space in reporting and processing purchase invoices.
€
per month
Premium
Everything on a package basis, for large associations with more extensive administration. Maximum support in reporting and processing purchase invoices.
(600+ per year)
Questions about
financial administration
How does the implementation process start?
It all starts with an onboarding interview. During this conversation, you will meet your personal relationship manager, who will discuss the specific needs of your association with you and collect all the necessary information to start setting up your financial administration.
What kind of services does NIKKI offer on the
area of financial administration?
We offer a wide range of administrative services, including purchasing/selling invoices, preparing payments, processing bank and cash statements, general auditing, drawing up annual balance sheets and reconciliation.
Optional services may also be available, such as: Payroll administration, grant applications, contribution collection and invoice preparation (Sponsor invoices, sanctions and others).
If you have any wishes/needs that are not found on this brochure, you can always feel free to contact us. For other wishes, we will always be able to do internal research to see if we can still unburden you.
What happens to the previous financial year?
We'll start by cleaning up the previous financial year's figures. Our experts make a thorough analysis of previous years and draw up a starting balance sheet. Any arrears are also processed, so that your administration is back in order.
How flexible is the chart of accounts in AFAS?
We work with a fixed and proven chart of accounts, based on the standard KNVB model. This ensures familiarity and an efficient design. Do you have specific cost centers or wishes? During the intake, we will look together at what is needed. Modifications or extensions are possible as part of our customized service.
How is canteen and sponsor turnover processed?
This is largely automatic.
Canteen: Do you use a cash register system such as Twelve? Then we link this directly to AFAS.
Bank: Thanks to the bank link, credits are read daily. This way, your turnover is always up to date without manual typing.
Can we keep stock in AFAS?
Yes, AFAS offers inventory registration options. Whether and how far we set this up depends on your wishes and the complexity of the canteen. We will discuss this right at the start.
What if there is a mistake in a booking?
Don't worry, corrections are always possible. If something has been put in the wrong way, we will repair it from an accounting point of view. Are we unsure about a depreciation? Then we park it at a “question post” and coordinate this with you later. This way, the administration remains clean.
Do I have to do anything for the bank connection?
Together with you, we will set up AFAS' all-in-one platform SB+ so that your administration is processed efficiently. We also provide a bank link, so that bank transactions are automatically processed in the administration. This saves you a lot of time!
What is customer acceptance and why
is it necessary?
Customer acceptance is an important step in ensuring successful cooperation. This means that we take into account the sanctions regulations for financial institutions. To do this, we need a number of documents, such as the verification of the UBOs (Ultimate Beneficial Owners), ID cards of all directors, bank statements and financial statements for the past three years.
What are the optional services that I offer
can decrease?
In addition to the standard services, we also offer optional services such as payroll administration, subsidy applications, contribution collection and the preparation of sponsor invoices, sanctions and other invoices. Do you have other wishes? Let us know, we'd love to think along!
What happens to payments?
We prepare payments for you, but the board always remains responsible for the final approval and execution of payments. We also help you process bank entries in the correct ledger account and check ledger accounts for errors and risks.

Ready for effortless administration?
Stop manual work, double entry, and administrative frustration. With Nikki admin, you can stay in control, save time and give your club peace of mind and overview.









