Automation of contributions: Efficient, simple and forward-looking

Bee NIKKI we believe in the power of automation. It automating contributions means that associations and foundations can count on efficient, error-free processes that unburden them. No more loss of time due to manual administrative actions, no more stress about forgotten payments. NIKKI offers a smart and forward-looking solution that contribution collection transforms and optimizes. In this process, we guide you step by step to an automated system that saves your organization both time and costs.

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Why automate contribution management?

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Manual contribution collection involves many challenges, including forgotten payments, administrative errors, and the need to repeatedly remind members of outstanding amounts. With contribution collection software, this process can be fully digitized, which not only saves time, but also ensures greater payment security and less administrative hassle. By using automated systems for automatic contributions, your organization benefits from various advantages:

• Time savings: Automation ensures that manual administrative tasks disappear. Members can easily pay by using an iDEAL link and the option to pay in instalments.‍
• Fewer errors: The risk of human error or incomplete payments is minimized.
• ‍Higher contribution income: Using online payments increases the chances of members paying on time and reduces overdue payments.‍
• Convenience for members: Automatic reminders via email or text message makes the process more accessible and less burdensome for members.

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The benefits of digital contribution collection

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The benefits of digital contribution collection are numerous, and the use of a reliable contribution collection system offers associations several advantages:

• More convenience for members: Paying is made easier by using an iDEAL link or the option to pay in instalments. This increases the chances of timely payments and makes it easier for members to contribute.
• Automate payment reminders: There is no need for manual monitoring anymore, as payments are automatically reminded via email or text message. This ensures that members don't forget their payments.
• Efficiency in contribution collection: The entire process is faster, with no extra red tape, and with less chance of mistakes or forgotten payments.
• Automatic contribution billing: Invoices are always up to date and sent directly to members. This ensures worry-free administration and prevents you from wasting time manually sending invoices.

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How NIKKI can automate your association's contribution collection

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Step 1: Submitting the member base

The journey to automated contribution collection starts with providing the member base. NIKKI offers two simple options for this:

• Connection with Sportlink: This is the most efficient way for associations that already work with Sportlink. After the members have been correctly entered into the Sportlink system, the association only has to press a button to retrieve the outstanding posts and automatically read them into the Nikki system. This saves valuable time and ensures error-free data transmission.
• Excel list: For organizations that do not use Sportlink, NIKKI offers a ready-to-use Excel template. This allows associations to easily process their member information and send it to NIKKI. This makes it easy for any association to start automating contribution payments.

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Step 2: The start of the NIKKI Process

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After providing the member information, we start the automation process. On day 1, members will receive an email with three different payment options:

• Full payment: Members can pay the full contribution amount at once, at no extra cost.
• Pay in installments: Members can choose to pay their contribution in installments, spread over 8 or 10 installments, depending on the association's choice. This involves a service fee of 10%, with a maximum of 19 euros.
• Reimbursement via third parties: Members who are eligible for compensation, such as through the Youth Fund for Sports & Culture, can indicate this. NIKKI ensures the correct processing of these payments.

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Step 3: Automatic contribution payment and payment reminders

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On day 5 it is time for the first payment. Members who have opted for instalments start with their first term. If payment is not received on time, NIKKI automatically sends a reminder email day 10, so that payment is followed up quickly. If payment is still not made, our call team will answer day 26 contact us by phone to resolve any problems.

This process is not only efficient, but also customer-oriented. Payment reminders are sent automatically, so you don't have to worry about follow-up. Thanks to our digital contribution collection, there is no more room for human error, and you are assured of a smooth process.

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Step 4: Optimise contribution collection with payment solutions

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NIKKI offers contribution collection software that makes managing payments organized and efficient. The system offers full control over payments via a user-friendly dashboard. Here, associations can easily monitor the status of payments and view reports.

• Customized payment solutions: Members can pay their contribution quickly and easily via iDEAL via online contribution payment. This increases the chance of timely payments and ensures higher contribution revenue.
• Contribution collection tools: Nikki's tools ensure that all payments are recorded and tracked. This not only saves time, but also ensures that your association always has insight into the financial situation.

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Step 5: Automatic payments to the association

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NIKKI ensures the regular and timely payment of payments to your association. With weekly financial payments, you are always assured of a stable cash flow for your association. The NIKKI Fee is deducted from the first payment, which is communicated transparently.

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Step 6: Evaluation and Transparency

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NIKKI not only offers automation, but also insight and control. Every quarterly, the association receives a detailed overview of the payment statuses and the progress of the contribution management. This offers associations a clear overview of the situation and helps to steer where necessary. In addition, there is a annual review place to analyze the past season, celebrate successes and look at areas for improvement for the future.

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Why choose NIKKI?

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NIKKI offers more than just advanced contribution collection solutions. We stand for innovation, quality and peace of mind. With NIKKI, associations can fully streamline their member contribution automation and benefit from the benefits of digital contribution collection. We are the strategic partner that helps your association focus on what really matters: focusing on the association and your members.

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Conclusion: Choose a smart and efficient future

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With NIKKI it will be contribution collection process is not only optimized, but the customer experience is also increased, so that your members always pay satisfied and on time. Our contribution system is the solution for associations that want to grow and focus on the core of their organization. Automation of membership payments is no longer a luxury, but a must in today's digital world.

Automation of contributions is the future. It increases the efficiency of your association, reduces red tape, and ensures higher contribution revenue. With NIKKI, you are assured of a streamlined and reliable process for collecting contributions. Choose NIKKI and future-proof your organization by using advanced tools for automatic contribution processing, digital contribution collection and optimization of contribution collection. Get in touch today and find out how NIKKI can help your association!

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